Scan the QR code to see how it works. To sign up, or for more information please contact: fit-kits@alphalabs.co.uk The portal has greatly improved the FIT service at North Bristol NHS trust. It has freed up time for both lab staff and our busy stores department. Feedback from users has been overwhelmingly positive with kits usually being delivered within two working days. Previously, issues with the Trust post room and the Royal Mail service meant that deliveries could take up to a week, or even longer to arrive. The weekly report has greatly improved our ability to keep track of how many kits we are sending out to surgeries and how many we are getting back from them! TAP offers a new perspective on the distribution of sample kits: whether it’s for issuingdirect-to-patient, or for larger orders going to GPs or Clinics. It gives the user greater control over the logistics associated with FIT, and facilitates a traceable, efficient, and manageablesolutionwhichcanbescaledupanddownasrequired. The Alpha Portal has been shown to significantly improve the workflow of sample distribution in the Laboratory. With Southmead Hospital, Bristol, being one of the first to use TAP, they have reported a substantial improvement in their FIT service: This highlights that TAP works not only for the Laboratory but also benefits the clinical teams too – knowing your return rates, and being able to provide a smooth and efficient testing service, is key to supporting endoscopy resource and reducing waiting times. How it Works The named contact is assigned as the Primary Account holder: they will be the main point of contact and will dictate subsequent users’ level of access. Each user profile is grouped according to the level of access required. This will determine the number of kits they can order in a given timeframe (to help prevent overstocking) and what reports can be run. Each log-in is bespoke and orders can be tracked to the user profile. When using TAP, only kits relevant to your service are visible – so there is no chance of ordering the wrong product. There is a list of the components, the stock available, and the print-ready files should you need to review them. The stock is managed by Alpha Laboratories, and when the stock reaches “0”, the next batch of product is brought online. We monitor stock levels in the background and allocate fulfilment runs based on usage estimates. When placing the order, the list of delivery locations is prepopulated. Each site will provide us with a list of GP surgeries or locations that may require a FIT-KIT delivery – we check these through the Royal Mail software to ensure validity – and then add them to TAP. If new sites are needed, they can be quickly added by our team. Shipments are sent on a Royal Mail Tracked 48 service, or a DPD Next-Day (depending on the quantity ordered). Each shipment is traceable and comes with a Proof-of-Delivery upon request. Next Steps The Alpha Portal has been designed with you in mind. We want to ensure the FIT service is scalable and does not cause unnecessary workload at any stage. By using TAP, sites across the UK have already noticed a marked difference in the management of FIT-KIT requesting. Contact us to find out what TAP could do for your service. We continuously work to improve the solutions we offer: with that in mind, we have additional offerings in the pipeline that we hope to bring online very soon! Sign up to our newsletter to keep up to date. www.alphalabs.co.uk © 2023 Copyright Alpha Laboratories Ltd. 15
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